Your Office, Finally Running Smoothly — Without the Daily Chaos

A DONE FOR YOU office management system for service businesses that keeps leads moving, jobs organized, and customers taken care of — so you can focus on growth instead of constant fires.

No tech skills needed. We handle setup and ongoing support.

Hi I'm Mike!

I built TaskPilot after running multiple service businesses and realizing that growth wasn’t the hard part — managing everything behind the scenes was.

Every day was a mix of chasing leads, rescheduling jobs, answering questions, and keeping things from falling through the cracks.

So I started building systems that could handle the day-to-day operations more reliably — without adding more staff or more stress.

It changed how my businesses ran.
And I knew other owners needed the same kind of support.

Now, TaskPilot gives you a done-for-you office system that keeps things moving so your business can grow without burning you out.

Why TaskPilot?

Running a service business isn’t just about the work —
it’s about everything that happens around the work.

Leads coming in at random times.
Jobs getting rescheduled.
Messages piling up.
Invoices, follow-ups, reviews — all competing for attention.

Whether you’re doing it all yourself, leaning on a small team, or trying to grow without things breaking, TaskPilot was built to bring order to the chaos.

It gives your business a reliable office system that keeps communication flowing, tasks organized, and nothing slipping through the cracks.

So instead of reacting all day, you finally get back control — and time.

Who It’s For?

  • Cleaning Companies

Quotes go out instantly. A built-in chat assistant answers questions, books jobs, and follows up.

We text back missed calls, remind clients before the job, and ask for 5-star reviews after.

You just check the dashboard and get paid.

  • Plumbing & Electrical Contractors

Customers can request service, get confirmations, and receive updates without waiting on hold.

Missed calls are followed up instantly, estimates are sent automatically, and appointments stay organized.

Less back-and-forth. Fewer dropped leads. A smoother day for you and your team.

  • HVAC Companies

Never miss another service call or quote request.

Incoming calls and messages are handled automatically, appointments get booked, and follow-ups happen without chasing.

Your techs receive daily schedules and updates, while you stay focused on running the business — not answering the phone.

  • Any Service Business

If your business runs on leads, schedules, calendars, invoices techs in the field — TaskPilot is built for you.

We send quotes instantly, follow up with leads, text back missed calls, and let customers book online.

Your calendar stays full, your team stays on track, and your business runs itself — without you chasing everything.

What others are saying

"Now it’s all automated"

"I was drowning in follow-ups and missed calls before TaskPilot. Now it’s all automated and I actually have time to focus on my clients. The setup was done for me, which was a huge relief."

- Jessica M

"TaskPilot made it easy"

"I’m not a tech person at all, so I was nervous at first. But TaskPilot made it easy. Everything from scheduling to follow-up texts just works — and I didn’t have to lift a finger to set it up."

-Mark T

"TaskPilot handles it instantly"

This tool literally saves me hours every week. I used to forget to respond to leads, now TaskPilot handles it instantly. I wish I had started using it sooner."

-Erika L

READY TO upgrade your business?

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FAQ

Setup & Compatibility:

Will this work with my type of business?

Yes! TaskPilot works for any service-based business that books clients and wants to automate follow-ups — from cleaning and landscaping to barbershops, HVAC, pressure washing, and more.

Do I need to be tech-savvy?

Nope — we handle the full setup. You just answer a few onboarding questions, and we build your system. No tech skills needed.

What happens after I sign up?

You’ll book a quick setup call so we can gather your info, branding, and business details. We then build your site, automations, and integrations — usually live in a few days.

What if I already have a CRM?

That’s common. TaskPilot includes everything needed to manage your office operations in one place.

If you’re currently using another system, we’ll help transition the essentials so your business keeps running without disruption. You won’t be juggling tools — we handle the setup and guide the process.

What if I don’t have a website yet?

Even better — we’ll build you a clean, mobile-friendly, high-converting site as part of your plan.

Can I use my own domain or existing website?

Yes. We can connect your current domain or forward it to your TaskPilot-powered site.

What tools or platforms do I need?

Just a business phone number and email. We provide everything else — hosting, CRM, forms, calendar, automations.

What if I’m switching from another system?

We’ll migrate the key details and recreate your automations. You won’t lose your leads or workflow.


Features & Functionality:

How does the chatbot work?

The chatbot acts like a virtual assistant — answering FAQs, giving instant quotes, booking jobs, and texting with leads.

Can it really follow up with leads automatically?

Yes. If someone doesn’t reply to a quote or message, TaskPilot keeps following up for you via email or text.

What happens with cold leads?

We keep checking in until they respond or mark them as done. You don’t have to manually chase anyone.

Can TaskPilot handle scheduling and booking?

Absolutely. Clients can book directly from your site or chat. They get confirmations, reminders, and your team gets daily routes.

Does it help get more reviews?

Yes. TaskPilot automatically requests a review after each job or appointment — no extra effort needed.

How does TaskPilot work alongside my existing team?

TaskPilot is designed to support your business operations — not disrupt them. Many owners use it to reduce overload, improve consistency, and give their team better systems to work with.

Do I need a separate calendar app?

Nope. We include a smart booking calendar that syncs with your availability and job assignments.

What types of businesses does this work best for?

Any service business that deals with leads, quotes, calendars, or technicians — cleaning, HVAC, plumbing, landscaping, barbershops, pressure washing, etc.



 Billing & Results:

How fast will I see results?

Most clients start seeing results in the first 24–72 hours.
As soon as your systems go live, leads are followed up automatically, missed calls get answered, and your business stops leaking time and money.

How much time will this save me?

Depending on your current volume, but on average, 15–25 hours per week — by automating follow-ups, admin, booking, and reminders.

Can I cancel anytime?

Yes. All plans are month-to-month. If it’s not the right fit, you can cancel any time — no questions asked.

Is there a contract or long-term commitment?

Nope. No contracts. Just results.

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